Just like any good get-together, a truly successful business event takes thorough planning. After all, memorable events don’t come easy. Therefore, if you’ve never planned anything or just need a few pointers, here are some important corporate event planning tips.
The Essentials of Corporate Event Planning
Choosing a Venue
In order for your event to go off without a hitch, start planning ahead of time. That way, any kinks can be worked out along the way.
However, in terms of where to begin planning, you first need to nail down the perfect location. Using a predetermined budget and scope, try to determine if a venue accurately reflects your audience, as well as the intended purpose of the event. You must also take into account where people are commuting from.
Reserving a Date
Once you make the final decision on a venue, reserve a date as soon as you possibly can. Just remember, not only should the proposed date work for you, it should also make sense for those attending. Besides, you want to make sure everyone that’s invited can come.
After finalizing the day and time, the next step of corporate event planning is creating a complete guest list. Once that is done, you can begin to send out invitations.
Whether or not your send out physical invitations or e-invites, include how your guests can RSVP or provide dietary restrictions. If there aren’t set invitees for your event, you will need to promote it. From social media to putting it on your website, there are plenty of ways to get the word out.
Also, if possible, try to include any additional information about the event, so guests know what to expect. Make sure to include details about:
- Date and time
- Dress code
- Dietary restrictions
Basically, anything that you feel would be important to know, put it down. The more you provide, the better!
The Event Itself
Once your location is chosen and the invites are sent, it’s time to actually organize the event itself. For instance, is it going to include speakers, musicians or any other special guests? If so, arrangements must be made.
From figuring out a seating chart and buying decorations to creating an itinerary and curating a menu, there are so many important details that go into corporate event planning. Therefore, it’s up to you to decide what your event will include and how to make it happen.
No one ever said that corporate event planning was simple. However, when you put these tips into use, it’ll become that much easier!